Picture this: your students log in for a proctored exam at home and half of them can’t get their webcam working. You need them to focus on content, not troubleshooting.
In this post, you’ll learn how to set up clear policies and verify tech. You’ll also pick the right tools, train your class, and handle privacy. By the end, you’ll feel confident launching a smooth home-based monitoring session. Let’s dive in.
Communicate Exam Policies
Before anything else, set clear rules so students know what to expect. That way, they start on the same page and you reduce guesswork.
Set Clear Rules
- Define permitted materials, like calculators or formula sheets
- Specify environment standards, such as a quiet, well-lit space
- Outline ID verification steps, like showing a university ID card
Ever assumed everyone knew what “closed-book” means? It helps to spell things out.
Share Exam Schedule
- State the exam date, start time, and time zone
- Declare the exam window, including any late-start allowances
- Set clear time limits, noting how you’ll handle extensions
Verify Technical Requirements
Make sure every student tests their gear before exam day. A quick tech check saves time and stress.
Check Student Equipment
- Confirm a working webcam that clearly shows the student’s face
- Verify a functional microphone, or allow chat-based questions
- Recommend headphones to reduce background noise
Test Internet Connection
- Ask students to run a speed test, targeting at least 5 Mbps download
- Suggest a wired Ethernet setup for stability
- Encourage closing bandwidth-heavy apps during the exam
Picking the right exam monitoring solution makes all the difference. Compare live proctoring, AI monitoring, and lockdown browsers to see what fits your needs.
Weigh pros and cons of various services, including cost, scalability, and support. If you need more on remote options, check out our guide to remotely proctored exam.
- Enable ID checks and facial recognition features
- Turn on session recording for audit trails
- Activate screen capture and browser lockdown
- Set alerts for suspicious behavior, like multiple faces in the frame
Train Students Effectively
Don’t leave your students guessing. Guided practice sessions build confidence and iron out hiccups before the real exam.
Run Practice Sessions
- Schedule a low-stakes mock exam using the same platform
- Walk students through login, ID checks, and navigation
- Encourage them to practice under timed conditions
Provide Troubleshooting Support
- Share self-help guides with screenshots or quick tips
- Offer a live chat or help desk contact during exam hours
- Record a short video walkthrough showing common fixes
Address Privacy Concerns
Transparency about data collection eases student worries. Lay out exactly what you’re recording and why.
Explain Data Usage
State what information you collect, like video, audio, and screen recordings. Explain how long you’ll store data and who can access it.
Link to Recording Policies
If students ask whether you capture their session, point them to our session recording details. That FAQ puts everyone at ease.
Finalize Exam Preparations
You’re almost there. Send out reminders, confirm readiness, and you’ll set the stage for success.
Send Reminders
- Email one week before with policies and tech check links
- Send a 24-hour reminder with exam time and support info
- Include quick links to guidelines and practice tools
Confirm Readiness
Ask students to submit a short pre-exam form confirming their workspace meets requirements. Review responses and follow up on any issues.
Key takeaways
- Communicate exam policies early and clearly
- Verify tech to avoid last-minute glitches
- Choose and configure the best proctoring tools
- Train students with mock sessions and support
- Be transparent about privacy and data usage
